General Rules for Exhibitors 2018

 RULES AND REGULATIONS FOR ENTRIES 

General Exhibitors must pay Fair Admission ($12) at the entrance gate.

  1. Livestock exhibitors who pre-register by August 15th, will be provided with wristbands for free admission into the fair according to the following schedule: 1 to 4 animals pre-registered will qualify for 3 one-day passes, 5 or more animals pre-registered will qualify for 4 one-day passes. If livestock exhibitors do not pre-register, fair admission ($12) will be charged at the gate. Kindly submit your registrations by e-mail to secretary@uxbridgefair.ca or by regular mail to: Uxbridge Fall Fair, P.O. Box 1472, UXBRIDGE, ON L9P 1N6

    ENTRY FEE OF 10% WILL BE DEDUCTED FROM ALL PRIZE WINNINGS IN ADULT CLASSES IN ALL DIVISIONS.

    2. All Livestock entries MUST include the Uxbridge Fair Premises ID # ON4232599. In case of infection or illness, the Ministry wants to be able track where an animal has been recently.

    3. Entries for the Homecraft Division may be made personally at the office in the Fairgrounds Wednesday, September 5th from 6 pm to 8 pm and Thursday, September 6th from noon until 7 pm. Entry tags and forms may be obtained at the Uxbridge Public Library or Township Office before September 5th. There may be online entries as well. Please visit www.uxbridgefair.ca for more information.

    4. Entry tags must be firmly attached to every article being shown. All exhibitors of livestock must have a numerical entry tag for admission to the show ring. Incomplete entry tags may result in disqualification.

    5. All entries intended for the Horticulture Building must be in the hands of the Directors by 8:00 pm on Thursday, Sept. 6th, at which time the buildings will be closed for judging, and must remain until 5 p.m. on Sunday, Sept. 9th or exhibitor will forfeit any prize.

    6. Every animal or article entered for competition must be the bonafide property of the exhibitor and all articles shown must have been grown, produced or manufactured by the exhibitor since the last exhibition.

    7. Age of stock date from January 1, except cattle, to date from July 1.

    8. No animal shall be allowed to compete in more than one class of a section, except in herd, or for sweepstake, or special, and no person will be allowed to make more than one entry in any section other than animals.

    9. Cattle must be on the grounds by 11:00 a.m., unless otherwise stated in the corresponding section rules, or it will be the option of the judges whether they will be judged or not. All animals must be securely tied while on the grounds. Exhibitors must have liability insurance.

    10.Judges have discretionary power to withhold a prize whenever an animal or article is considered not worthy or not in accordance with the rules of the Society.

    11. Any person conversing or interfering with the judges while on duty will forfeit any right to a prize.

    12. In case of protest, it must be made in writing and deposited with the Secretary on the day of the Fair. It must state plainly the cause of complaint and be accompanied with a deposit of Twenty ($20,00) Dollars which may be forfeited to the Society in case of the protest not being sustained.

    13. The Secretary will pay the prize money by cheque except as noted on certain Sections. Please read the rules of the Section you are interested in carefully. Any prize cheque not cashed by November 30th will be forfeited to the Society. In the event of lack of funds to pay prizes in full, a percentage will be paid to all prize winners alike. Winnings will be mailed by October 31, 2018.

    14. The statute provides that the Society shall have control of the grounds and for a distance of 300 yards surrounding the same. Privileges for refreshment booths and for sale of goods on or adjacent to the grounds and hall must be arranged with the Space Rental/Vendor Chairperson – Deb Dickie, 905 852-5040 or email dddickie@sympatico.ca

    15. Though every reasonable precaution will be taken by the Directors to ensure the safety of articles, it is understood that the exhibits are placed at the owner’s risk and the Society is not in any way liable for injury or theft to competitors and/or exhibits while on exhibition.

    16. The Society recognizes the right of privacy of individuals with respect to their personal information. Information collected will be used solely for communication and the business of the Society.

    17. Please be advised that members or agents of the Uxbridge-Scott Agricultural Society (“U.S.A.S.) will be taking photographs and videos for advertising and commercial use during the Uxbridge Fall Fair and other related Society activities. The U.S.A.S. reserves the exclusive right to photograph all participants, attendees, performers, exhibitors and volunteers (without exception). Your attendance at a U.S.A.S. event constitutes consent to be photographed for use in print or electronic publicity solely by the U.S.A.S. To ensure the privacy of individuals and children, images will not be identified using full names or personal identifying information without the written approval from the photographed subject, parent or legal guardian. If you object to your likeness being used, please come to the Fair Office prior to the close of the Fair and provide your full name, address and telephone number and allow us to photograph you in order to have your likeness excluded. Forms may be obtained at the Uxbridge Public Library or Township Office before Sept. 1st.

    18. Any inappropriate or abusive handling of animals may be subject to disqualification and/or ejection from the grounds.

    19. Please be advised that although the U.S.A.S. recognizes your devotion to your pet, for the comfort and safety of exhibit animals and the general public, no pet animal (does not include service animals or animals involved in exhibits or contests) will be permitted on the grounds during the Fair.