Vendor Information for the 2025 Fall Fair!
Updated May 16, 2025.
Vendor spaces are currently full for 2025. We are taking names on a growing waiting list.
The planning process for the 2025 Uxbridge Fall Fair is well underway. We are anticipating a full weekend of family oriented activities and entertainment including the ever popular Truck and Tractor Pull on Friday night and Demolition Derby on Saturday night.
We will be accepting applications from returning vendors as of Feb 01, 2025. We will be accepting applications from new vendors as of May 01, 2025 to fill any open spaces.
It is critical to read and complete the application form in full for us to find a suitable location.
How to be a Vendor for 2025
Follow these 3 easy steps to get involved and become a Vendor.
Step 1 - Read Instructions
Review the Vendor General Information and the Rules and Regulations in the tabs below.
Insurance
Liability and loss of property insurance (minimum of $5 million) is required of all exhibitors and vendors. This may be personal, short-term or through a larger organization. There are no exceptions. Please read Rules and Regulations section 7.
We’ve again partnered with Duuo Insurance to offer Uxbridge Fall Fair vendors affordable short-term insurance coverage that meets our requirements. Get set-up in minutes and enjoy preferred partner pricing, insurance registration form. (It does take a bit of time for it to load). If there is a problem loading please use duuo.ca and look for Uxbridge Fall Fair. We are registered with them.
Space Information
Those vendors taking advantage of an outdoor space will need to provide their own tent fitting the space provided. This tent must be firmly secured in case of bad weather or winds. Most outdoor spaces offer an electrical outlet. Please be prepared to provide manual credit card payments as wireless usage is sporadic. Spaces are booked for the full duration of the fair. We do not offer a daily rate.
Gate Entry
Gate entry during the fair will be by wristband only. All accepted vendors will be issued 2 free vendor weekend wristbands. They are non-transferable so please purchase additional weekend wristbands for your volunteers and helpers at the reduced rate of $10.00 each in advance or they will be required to purchase the regular priced daily admission at the gate.
Please refer to our website for maps and program information.
Payment Options
You can pay by E-Transfer or cheque. Complete this information in the online Vendor Registration Form below.
We will send payment instructions to your email address when your registration form is received and approved by the Vendor Coordinator. Please only send payment after we have communicated with you.
Receipts will be issued for business purposes. (HST # 123630923)
Vendor Listing
Vendors will be listed on our website in early July once we have received your payment.
We try to have a wide variety of services and goods to offer the public, but we do not guarantee exclusive rights to any particular product or service.
Vendor Coordinator Contact Info
Vendor Coordinators: Debbie Dickie, Gloria Eng, Barb Orr and Michelle Viney
E-mail: vendorinquiries@uxbridgefair.ca
Debbie Dickie
905-852-5040
Uxbridge Fair Vendor Rules And Regulations
- Hours Of Operation:
Friday September 5, 2025………5:00 PM to 11:00 PM (Inside Vendors-8:00 PM)
Saturday September 6, 2025……..10:00 AM to 11:00 PM (InsideVendors-8:00 PM)
Sunday September 7, 2025 …….10:00 AM to 5:00 PM
All booths are expected to be open and staffed during the above hours.
- Set–Up: Vendors will be allowed access to the Uxbridge Fairgrounds to set-up their booth between Thursday September 4, 11:00am – 8:00pm and Friday September 5, 10:00am – 4:30p.m.
- Remove Vehicles From Public Areas Before Fri 5:00 PM & Sat/Sun 10:00 AM
- All vendors must supply their own tables, chairs, hoses and CSA approved extension cords. Hydro and water may be up to 100 feet away. Extensions will be inspected for the ground connection and insulation damage.
- PLEASE NOTE: Any vehicle backing up / reversing must have a “spotter” or assistant to direct their movements, to prevent accidental damage to property, trees and other persons.
- For safety reasons, vendor’s vehicles will not be permitted on the grounds, outside of the parking area once the fair is open to the public. While outside vendors and food booths may be open until 11:00 pm, vehicle access will be restricted until the public has dispersed after 11pm. It is agreed that all displays must be approved by the Vendor Coordinator before the Fair opens.
- Take-Down: The vendor/exhibitor agrees to not dismantle or remove their display until Sunday at 5pm. Vehicles may not enter the public areas until that time.
- Food Vendors: All food vendors are required to complete and submit a Durham Region Health Department Vendor Application Form to ehl@durham.ca at least 30 days prior to the fair. You can download the form from our website here. The vendor agrees to having staff on duty at all times with the required Food Handler Certification, observe sanitary food handling practices, including cooling/refrigeration if required. Concessions are subject to inspection by the Durham Region Health Department during the course of the weekend.
- Garbage: All refuse must be placed in the garbage cans/recycling bins provided throughout the park.
- NO flyers or advertisements are to be placed on any vehicle windshields or anywhere else on the fair grounds.
- Security & Insurance: Security Guards will be on duty from 11:00pm on Thursday, through to 7a.m. on Monday. Buildings will be secured. Do not leave anything of value in outdoor booths overnight. All Exhibitors and/or Concessions must carry their own liability and loss of property insurance (minimum $5 million), as the Uxbridge-Scott Agricultural Society will not assume responsibility for any damage or losses from any cause which may occur during the fair. Proof of insurance must be submitted with the contract and payment. You MUST provide a copy of the (current date of the fair) face page naming you as the insured party having $5 Million Liability Insurance and naming the Uxbridge/Scott Agricultural Society and the Township of Uxbridge as 3rd party on the coverage. Without this coverage your application will not be accepted.
- Admissions / Passes: Each vendor / booth will be issued 2 free vendor weekend wristbands. Commercial food vendors receive 4 free vendor weekend wristbands. Extra weekend wristbands for volunteers / employees only, may be purchased for $10.00 each. Any staff members who are not in possession of a wristband are required to purchase a general admission ticket to enter the Fairgrounds. Uxbridge Fair will not reimburse the cost of this ticket.
- Parking: Vendors are to park in the designated public parking area. Vehicles are allowed on the grounds for set-up and take-down, during the specified times above, but must be kept in the designated parking area at all other times.
- Terms: Should any question arise not provided for in these “Rules and Regulations” of the contract, the decision of the Uxbridge-Scott Agricultural Society Board shall be final.
- No Food is to be left in your vendor space overnight.
- Giveaways: Any/all giveaway items MUST be approved by the Fair Board.
- Generator Use: If you are bringing a generator, ensure that exhaust is directed away from structures/livestock areas, be mindful of safety considerations, and ensure that cables are secured to prevent trip hazards.
Step 2 - Complete Online Application
Fill Out the Vendor Application Form
Step 3 - Check Your Inbox
Check your email Inbox for instructions on how to send your Payment. We will send confirmation of your payment amount. Please only send your funds after receiving an email from our Vendor Coordinator.